Vulnerable Persons Safeguarding Policy Registered Charity No 294875



The Trustees endeavour to keep the premises safe for all users including children and vulnerable adults. They have a duty to safeguard all those who utilise the Pavilion and its facilities and those who may come into contact with vulnerable users. However, they do not supervise users as part of their function as the Managing Committee and DBS (Disclosure & Barring Service) checks are not required for Trustees.

Any suspicions or allegations of abuse against a child, vulnerable adult, or any other user who attends the Pavilion should be made to a named member of the Trustees. This person is the Chairperson (details below) and they have the responsibility for immediately reporting those suspicions or allegations to the relevant Local Authority Agency and/or Police.

Organisations or Individuals hiring the Pavilion for activities for children/vulnerable adults (other than private parties) are required to have a Child Protection/Vulnerable Adults policy in place prior to the first booking.

Any organisations hiring the Pavilion for the purposes of holding activities involving children or vulnerable adults are confirming, by signing the hiring agreement, that they have appropriate safeguarding policies in place.

The only exception to the above is when the Pavilion is hired out for a private children’s party as a one-off event.

Trustees take no action to vet the person[s] hiring the Pavilion.


Chairperson: Toby Sears –

For all emergency situations call 999.


Concerns about a child

If you have any concerns because you think that a child might be being abused and you want to talk to someone or ask someone to find out what is going on, you should contact Children’s Services:

· phone 0300 555 1384 during office hours 8.30am to 5pm Monday to Thursday, 8.30am to 4.30pm on Friday

· phone 0300 555 1373 at all other times to contact the Out of  Hours service

Concerns about an adult

If you have concerns or want to make a report because you think a vulnerable adult might be being abused you should contact Hampshire Adult Services:

· phone 0300 555 1386 during office hours 8.30am to 5pm Monday to Thursday, 8.30am to 4.30pm on Friday

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